Ready to outsource to a virtual assistant? In the Philippines, you can find the best candidates for outsourcing virtual assistant tasks to help you tick things off your list faster.
Every business can benefit from hiring a virtual assistant. The most obvious reason is that employing a virtual assistant frees up your precious time.
These organizational magicians can take care of everything from emails to events. By relieving you of mundane or time-consuming tasks, they give you more time to focus on your most valuable and most profitable work.
In the Philippines, you’re in luck, because there are so many skilled candidates to choose from. In our internal database alone, there are over 19,000 people with experience as a virtual assistant or virtual assistant.
Skilled virtual assistants in the Philippines adapt quickly to the changing times and technology – they’re super fast learners. Most PAs and VAs are naturally flexible in their tasks, too, and have experience in a variety of industries. What’s more, Filipinos are naturally easy to work with, and are exceptionally customer-focused, proactive and eager to help where they can. This is particularly important, because one of the biggest challenges when employing a PA/VA is finding someone who doesn’t just focus on the direct tasks they’re given, but instead tries to understand your job and workload, and proactively tries to help you in the best possible way.
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Want a virtual assistant – or a team of virtual assistants – in the Philippines?
Virtual assistant skills
Virtual assistants and virtual assistants in the Philippines are adept at administrative tasks such as:
Acting as a first point of contact: dealing with correspondence and phone calls.
Managing diaries and organizing meetings and appointments. Many PAs control access to the manager/executive.
Booking and arranging travel, transport and accommodation.
- Organizing events and conferences.
Reminding the manager/executive of important tasks and deadlines.
Typing, compiling and preparing reports, presentations and correspondence.
Managing databases and filing systems.
Implementing and maintaining procedures/administrative systems.
Liaising with staff, suppliers and clients.
Collating and filing expenses.
Conducting research on behalf of the manager.
Organizing the manager’s personal commitments including travel or childcare.
Higher-level tasks that may require more experienced candidates include:
Creating reports (Excel-based reports or PowerPoint presentations)
Developing and organizing company databases
Creating office memos and official company forms or documents
Handling projects and following up with task owners
Taking on research activities
Virtual assistant experience
Junior – A junior virtual assistant has 1-2 years of relevant experience.
Intermediate – Typical intermediate virtual assistants have 2-4 years of relevant experience.
Senior – Most senior virtual assistants have 4+ years of relevant experience.
Virtual assistant tools
Most virtual assistants have knowledge in:
- MS Office: Outlook, Word and Excel
- MS PowerPoint, if preparing presentations is part of the role
- Digital file-sharing tools such as Dropbox or Google Drive
- Virtual communication systems such as Skype and Slack
- Project management tools such as Asana and Trello
Experienced offshore PAs and VAs will have tried and tested most of the popular cloud-based programs. But don’t worry if your preferred candidates haven’t used your favorite program; you can be sure that these fast learners will pick it up in a flash.
Save up to 70% on labor and occupancy costs
Because living costs are so low in the Philippines, labor and occupancy costs are low too. We can employ and accommodate fully qualified, very experienced virtual assistants for your team in the Philippines for up to 70% less than you’d pay in your local employment market. Outsourcing to a virtual assistant or virtual assistant in the Philippines just makes good business sense.
Tips for employing virtual assistants in the Philippines
- It doesn’t take long to get started with outsourcing to a virtual assistant – it usually takes 4-5 weeks to hire a virtual assistant in the Philippines.
- Virtual assistants are quick learners and they’re highly adaptable. You’ll only need to invest a bit of your time to train or teach them about a new technology or a process then you can leave them to do the work. Show them once, then you can focus on your own high value work.
- If you prefer someone with experience in higher-level tasks, then an administrative or executive assistant may be the type of person you need. Usually, this person has 5 years or more work experience, although he/she may need to learn Skype, Zendesk, or related platforms used for administrative duties.
- Full-time virtual assistants are more committed and loyal to the growth of your business, and they are assets to your company.
Qualifications and experience for virtual assistants
Most, if not all, universities and colleges offer secretarial courses or office administration. Through these courses, students gain experience through 2-month internships, then move into virtual assistant or office administration roles when they graduate.
There’s no shortage of qualified candidates, either. The Philippines Commission on Higher education reports that 203,000 people graduated from business administration courses in 2017.
You’ll also find virtual assistants who have taken different paths to reach their current roles. Instead of tertiary qualifications, many candidates have gained several years of working experience as virtual assistants, administrative or executive assistants for a variety of businesses.
No matter what kind of skills, qualifications and experience you expect in an offshore virtual assistant, we’ll help you find your perfect match.
Sample virtual assistant profiles
- Can communicate well in both Filipino and English
- Knowledgeable in using a computer fax machine, photocopy, machine and any other office equipment including POS, SAP, Netsuite
- Can handle phone calls and communicate well with others
- Has successfully held positions requiring trust and honesty
- A hard worker willing to invest the time and effort necessary to complete tasks
- Virtual Assistant to the company President
- Secretary to Vice President of Sales
- Executive Virtual Assistant
- Good organizational, planning and leadership skills
- Highly motivated
- Strong written and verbal communication skills
- Ability to work independently or as part of a team
- Computer literate (MS Word, Excel, PowerPoint, Internet, etc)
- Executive/Virtual Assistant to the Director/Owner
- Virtual Assistant to a Canadian employer
- Legal Secretary
- Proficient in Windows 7 & 8 – Microsoft Office 2000, XP, Vista, Word, Excel, PowerPoint, PDF, Oracle, Outlook email & appointments scheduling
- Possess team effectiveness & good time management skills
- Flexible, a team player and can work under pressure
- Executive Secretary to the General Manager
- Administration Staff
- Bank Teller/Cashier
Want a Virtual assistant – or a team of assistants – in the Philippines?
Since our inception in 2006, MicroSourcing has become one of the biggest managed operations providers in the Philippines. With over 4,500 employees, 7 offices and 250 clients, we can help you build a dedicated team in the Philippines, regardless of the roles and level of specialization you require. We’re experts in outsourcing to virtual assistants in the Philippines. We have more than 19,000 virtual assistants in our candidate database, and we’ve employed close to 100 virtual assistants for our clients since 2006.
Start the process to hire your virtual assistant in the Philippines. Call +1 888-731-0023 today or send us an email to discuss your company's virtual assistant needs, You'll have your offshore virtual assistant(s) up and running in as little as 4 weeks.
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